EVENTODIT.
EDITABLE WORK DOCUMENT

Empty-case storage and return register

Track each case’s emptied status, label and storage handover, then its return, missing status and packing priority.

Production, bookings and operations preparationDeparture, load-out and restoration
WHAT THIS TEMPLATE HELPS YOU PREPARE

Each collected case has a return or missing status.

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
31 Oct 2026
Use this for
Track each case’s emptied status, label and storage handover, then its return, missing status and packing priority.

When to use it

Track each case’s emptied status, label and storage handover, then its return, missing status and packing priority.

A returned case does not mean packing or carrier handover is complete. Check access, security and priority-return terms in the event’s actual order.

Start with the guide: Exhibition empty-case storage and return

Fill in the template step by step

When to use it

Open a record when preparing the work. Link later checks and changes using the same item ID.

What to have ready

  • Case IDs/photos/official labels and empty checks
  • Storage order, access terms, return guidance and enquiry contact

  1. Empty each case and record its current label and photo.

  2. Record collection and actual return separately using case IDs.

  3. Query missing cases and adjust packing and staffing to returned cases.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Empty-case storage and return register — fictional worked example
Case ID and boothEmpty check and retained itemsOfficial label and photoOrder and access conditionsCollection and handoverReturn and physical checkMissing-case enquiry and packingOutstanding owner and deadline
CASE01 / A12Spare cables removed; CHECK01 emptyCurrent A12 label / PHOTO01STORE01 / inaccessible during show8 Nov 16:00 / official handler KimNot yet returnedCASE01 needed first for EQ01Load-out Lee to check return desk by 10 Nov 18:00
CASE02 / A12Tools and spares removed CHECK02Current label / PHOTO02STORE01 / no access8 Nov 16:05 / KimReturned intact 10 Nov 18:10Arrived first; start EQ02 packingPacking Park received 18:20
CASE01-Q1 / A12Refer CHECK01PHOTO01 and label details sentSTORE01 enquiryCollected 8 Nov 16:00Missing at 10 Nov 18:15TICKET01; staff moved to EQ02Handler Kim to reply 18:45; Lee tracking

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Empty-case storage and return register — blank worksheet
Case ID and boothEmpty check and retained itemsOfficial label and photoOrder and access conditionsCollection and handoverReturn and physical checkMissing-case enquiry and packingOutstanding owner and deadline
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Check your completed template

  • Each collected case has a return or missing status.
  • Missing cases retain an enquiry ID, last check and reply deadline.

What to pass to the next person

Installation hands labels, photographs and collection records to load-out. Load-out hands unresolved cases and enquiry results to the next owner.

Check before using this template

A returned case does not mean packing or carrier handover is complete. Check access, security and priority-return terms in the event’s actual order.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.