Floor-material approval and return
Record each area’s original condition, material and removal method, then link venue return checks and remaining repairs.
Original condition, material confirmation, removal and return remain linked.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Record each area’s original condition, material and removal method, then link venue return checks and remaining repairs.
When to use it
Record each area’s original condition, material and removal method, then link venue return checks and remaining repairs.
Brand or material alone does not establish permission for a floor. Do not improvise solvents or heat for damage or residue; confirm venue-approved methods.
Start with the guide: Exhibition floor tape selection and clean returnFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Venue material/removal conditions and product information
- Area plan, original photographs and return schedule
Link each area to original photographs and obtain material confirmation.
Hand over removal methods and responsibility between contractors.
Record venue inspection after removal; keep unfinished repairs separate.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Area ID and floor type | Product and manufacturer conditions | Venue permission evidence | Before condition and photos | Installation/removal owner and dates | Removal and defects | Joint inspection and return | Remaining work and deadline |
|---|---|---|---|---|---|---|---|
| F01 / Hall A floor | TAPE-DEMO / method PR01 | Facility response pending | Existing mark PHOTO01 / 7 Nov 09:00 | Contractor A / install 8 Nov, remove 10 Nov | Before work | Return inspection not booked | Facility Kim to reply 7 Nov 15:00 |
| F01-IN / same area | PR01 / plan follows allowed conditions | VEN01 / facility Kim response | PHOTO01 checked; access hatch clear | A installs, B removes / HAND01 | Removal pending; method handed over | Joint inspection planned 10 Nov 18:00 | Removal Lee to acknowledge 8 Nov 12:00 |
| F01-OUT / same area | Allowed VEN01 removal method used | VEN01 / unchanged | Compare with PHOTO01 | B removed 10 Nov 17:30 | Residue found; facility instruction REP01 | Return held / PHOTO02 and CHK01 | B owner Lee to fix and recheck 10 Nov 19:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Area ID and floor type | Product and manufacturer conditions | Venue permission evidence | Before condition and photos | Installation/removal owner and dates | Removal and defects | Joint inspection and return | Remaining work and deadline |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Messe Frankfurt · Technical Guidelines 2026, sections 4.7.4, 6.1.1 and 6.2.2 · Checked 25 October 2026
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- LNG2026 · QNCC Exhibitor Manual, p.35 Floor Covering · Rules from a concluded event
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.