Lost-property receipt and release register
Track each item’s custody, ownership claim, release decision and physical handover using a unique receipt ID.
Each item has a known custodian, location and release/hold status.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Track each item’s custody, ownership claim, release decision and physical handover using a unique receipt ID.
When to use it
Track each item’s custody, ownership claim, release decision and physical handover using a unique receipt ID.
This register does not determine ownership or replace statutory custody/transfer procedures. Keep claimant contacts and identifying photos restricted rather than exposing them in a public list.
Start with the guide: Event lost-property intake, claim checks and return: a practical guideFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Receipt/custody arrangements and release authority/transfer procedure
- Private item descriptions/photos and lawful minimum receipt requirements
Assign each item an ID and record current location and custodian.
Have the designated owner compare the claimant’s prior account with the item.
Record the release decision separately from actual handover or onward custody and update the register.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Receipt ID and discovery/receipt time | Features and private photo reference | Current custody and owner | Claimant-first account and evidence | Release decision and time | Physical handover and receipt link | Hold and venue/police transfer | Outstanding owner and deadline |
|---|---|---|---|---|---|---|---|
| LP01 / found9 Nov14:00, received14:05 | Kept separate from similar umbrella / PHOTO01 | Locker L1 / receiver Kim | No claim | Not decided | Not handed over | Check manager procedure INFO01 | End-of-day Lee to receive18:00 |
| LP01-CLAIM / 15:00 | PHOTO01 restricted | L1 / Kim | CLAIM01; some features do not match | Owner Lee held release15:10 | Not handed over / restricted contact CON01 | Additional check Q01 | Lee rechecks15:40; retain custody |
| LP01-RELEASE / 15:45 | PHOTO01 and actual item rechecked ITEM01 | L1 before handover / Kim | Additional CLAIM02 checked by owner | Lee release decision DEC01 15:45 | Kim handover15:50 / receipt ACK01 | Not applicable; status updated | Register updated15:55; Park receives shift16:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Receipt ID and discovery/receipt time | Features and private photo reference | Current custody and owner | Claimant-first account and evidence | Release decision and time | Physical handover and receipt link | Hold and venue/police transfer | Outstanding owner and deadline |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Cambridge United Stadium Lost Property Policy · March 2026, pp.1–2 · checked 27 October 2026
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- Republic of Korea · Lost Articles Act · return, submission and handover
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.