EVENTODIT.
EDITABLE WORK DOCUMENT

Official lifting job and vehicle handover

Link packaged-cargo specifications and official work orders to vehicle check-in, meeting point and actual placement.

Proposals, procurement and contractsProduction, bookings and operations preparationDeparture, load-out and restoration
WHAT THIS TEMPLATE HELPS YOU PREPARE

Cargo, work order, vehicle and actual placement remain linked.

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
31 Oct 2026
Use this for
Link packaged-cargo specifications and official work orders to vehicle check-in, meeting point and actual placement.

When to use it

Link packaged-cargo specifications and official work orders to vehicle check-in, meeting point and actual placement.

This form does not calculate lifting capacity or floor loads. Verify the handler’s technical review, work authority and entry procedures for the actual event.

Start with the guide: Exhibition forklift work and official logistics orders

Fill in the template step by step

When to use it

Open a record when preparing the work. Link later checks and changes using the same item ID.

What to have ready

  • Packed measurements/photos and booth-placement plan
  • Official work order/rates and vehicle check-in instructions

  1. Send actual packed-cargo details to the official handler.

  2. Track the work order/logistics number separately from vehicle entry.

  3. Confirm driver meeting/contact details and accept the actual job result.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Official lifting job and vehicle handover — fictional worked example
Cargo ID, booth and placementPacked weight, dimensions, countFork, route and floor reviewOfficial handler and authorityOrder, rates and planned timeVehicle registration, check-in, entryMeeting point and completionChanges, owner and deadline
CG01 / B12 / LAYOUT01 placementPACK01 measurements / 1 cratePackaging/route review TECH01 requestedOfficial handler A / GUIDE01REQ01; rate response pendingV01 check-in procedure not receivedBooth B12 planned; arrival contact pendingLogistics Kim to confirm 7 Nov 12:00
CG01-ORDERPACK01 and PHOTO01 match cargoHandler TECH02 review; original limits retainedA confirmation ORD01LOG01 / RATE01 / morning8 Nov plannedV01 registered REG01; entry not confirmedMEET01; driver to call LeeDriver ACK01; Kim checks8 Nov08:00
CG01-DONESame packaging; unchangedTECH02 and LAYOUT01 comparedA job record JOB01LOG01; actual waiting recordedCheck-in08:20; entry08:50 / GATE01MEET01; placed09:30 JOB01Site Lee accepted09:40; packaging action due11:00

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Official lifting job and vehicle handover — blank worksheet
Cargo ID, booth and placementPacked weight, dimensions, countFork, route and floor reviewOfficial handler and authorityOrder, rates and planned timeVehicle registration, check-in, entryMeeting point and completionChanges, owner and deadline
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Check your completed template

  • Cargo, work order, vehicle and actual placement remain linked.
  • An order alone is not marked as vehicle entry or completed work.

What to pass to the next person

Logistics gives the driver order, check-in, meeting and contact details. The site owner receives actual work records and outstanding conditions.

Check before using this template

This form does not calculate lifting capacity or floor loads. Verify the handler’s technical review, work authority and entry procedures for the actual event.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.