EVENTODIT.
EDITABLE WORK DOCUMENT

Event PDF Checks and Publication Approval

Record the PDF to publish alongside automated reports and manual reading-order and keyboard checks. Recheck each newly exported PDF instead of carrying over the previous file’s results.

Production, bookings and operations preparation
WHAT THIS TEMPLATE HELPS YOU PREPARE

A check record telling the upload owner which files may be published and which need replacement or remain on hold.

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
24 Oct 2026
Use this for
Record one check per row for a specific PDF. Before approving the whole file, review every row for that version and compare a fresh download of the published copy.

When to use it

Record one check per row for a specific PDF. Before approving the whole file, review every row for that version and compare a fresh download of the published copy.

These test records are fictional. An automated pass or review of selected pages does not establish full accessibility. Record the tools, environment and parts not tested.

Fill in the template step by step

When to use it

Use before first publishing attendee information and after exporting a PDF with revised schedules, maps or links.

What to have ready

  • Source and publication-candidate filenames and versions
  • Automated report, tools and test-environment record
  • Confirmed programme, arrival route, link destinations and approver

  1. Identify the exact PDF filename and version. Record each page, tag or link check in its own row.

  2. Separate automated passes, failures and skipped items from manual checks, and state what was actually examined.

  3. Check time-title reading order, map instructions and tab navigation against confirmed information. Assign a correction owner and deadline.

  4. After editing the source, test the new PDF. Resolve all holds, then download the uploaded copy and compare it with the approved file.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Event PDF Checks and Publication Approval — fictional worked example
PDF file and source versionPage, tag or position to checkMethod and coverage checkedResult and parts not yet checkedInformation error and proposed fixCorrection owner and deadlineNew PDF and recheck resultPublication approval or reason for hold
PDF-A / Fictional agenda v3 / source S3p2 / morning agenda tags T08–T13Automated report R03 and manual reading / environment ENV01Tag check passed / reading order of 6 time-title pairs checkedCross-column reading in S2 corrected in S3Editor / correction deadline 2026-11-10 14:00Reviewer compares v3 at 13:40 / R03 and MAN03 savedPublisher checks at 14:10 / release after all PDF-A check rows close
PDF-B / Fictional map v2 / source MAP2p3 / map F02 / west entranceCompare alternative description with body text / p3 onlyDescription says only “venue map” / step-free arrival instructions missingRequest MAP3 revision adding west entrance→foyer directions to body textInformation lead and venue confirmation / deadline 11-10 16:00v3 pending / route confirmation needed before recheckPDF-B publication held / publisher checks progress at 16:30
PDF-C / Fictional registration v4 / source REG4p4 / links L1, L2 and L3Keyboard Tab and reverse Tab / 3 link destinationsFocus moves from L1 to L3, skipping registration link L2Correct order in source REG5 and export againProducer / correction deadline 11-10 17:00v5 checked at 16:40 / all 3 links in both directions and destination checksPublished copy downloaded and compared at 17:10 / approved under REL-C5

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Event PDF Checks and Publication Approval — blank worksheet
PDF file and source versionPage, tag or position to checkMethod and coverage checkedResult and parts not yet checkedInformation error and proposed fixCorrection owner and deadlineNew PDF and recheck resultPublication approval or reason for hold
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Check your completed template

  • The publication filename and version match the automated and manual check records.
  • The impact and treatment of unresolved items are recorded, and the published copy has been checked.

What to pass to the next person

The reviewer gives reports, manually checked coverage and unresolved items to the publisher. The publisher tells the upload owner which file is approved and which copy it replaces.

Check before using this template

This is not a full WCAG assessment or Korean accessibility certification. It does not guarantee assistive-technology behaviour in untested environments. Distinguish the functions available in Reader from those in Acrobat Pro.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.