Presenter substitution and performance log
Use paper IDs to distinguish candidate eligibility, registration, paper linkage and written permission, then link chair records and final decisions.
Registration, paper linkage, permission and performance evidence remain distinct.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Use paper IDs to distinguish candidate eligibility, registration, paper linkage and written permission, then link chair records and final decisions.
When to use it
Use paper IDs to distinguish candidate eligibility, registration, paper linkage and written permission, then link chair records and final decisions.
This form is not permission from a conference or authorisation to transfer/refund registration. Keep personal rosters and permissions restricted and apply the actual conference policy.
Start with the guide: Academic conference presenter substitution, registration and proxy approvalFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Paper/session/authorship lists and change request
- Conference registration/substitute rules and authority responses
Check authorship, candidate registration and paper linkage separately.
Obtain required written permission and send conditions to chair/materials staff.
Collect actual performance records and separately confirm the final academic decision.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Paper, session and change ID | Original/candidate and authorship | Candidate registration | Paper-to-author registration | Written permission and authority | Materials and chair handover | Actual presentation and Q&A | Official decision and follow-up |
|---|---|---|---|---|---|---|---|
| P01 / S01 / CH01 | Speaker A→candidate B / non-author | REG01 requested; not checked | Linked to author A; office response pending | PERM01 requested; permission pending | Materials in preparation; not confirmed to chair | Before event | Programme Lee to obtain eligibility/registration reply7 Nov12:00 |
| P01 / CH01-R1 | Non-author B / author discussion NOTE01 | Office confirms REG02 | Paper linkage LINK01 confirmed | Authorised PERM02; conditions retained | SLIDE-v3 / chair ACK01 | Before event; not presentation completed | Chair Kim to record session9 Nov |
| P01 / CH01-CLOSE | Actual presenter B | REG02 | LINK01 | PERM02 conditions compared | ACK01 / final materials used | CHAIR01 presentation and Q&A record received | Academic decision pending; Lee to check11 Nov12:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Paper, session and change ID | Original/candidate and authorship | Candidate registration | Paper-to-author registration | Written permission and authority | Materials and chair handover | Actual presentation and Q&A | Official decision and follow-up |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- ICASSP 2026 — Author, qualified proxy and non-presented paper policies
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- ICASSP 2026 — Author registration, paper coverage and in-person presentation
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.