Rigging approval and equipment check
Connect rigging permission, approved drawings and actual equipment, including pre-lift checks and change review.
Permission, approved drawing and actual checks share a work ID.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Connect rigging permission, approved drawings and actual equipment, including pre-lift checks and change review.
When to use it
Connect rigging permission, approved drawings and actual equipment, including pre-lift checks and change review.
This form does not calculate point loads or determine structural suitability. Follow venue and qualified-person procedures for lifting, structure and work permission.
Start with the guide: Exhibition Rigging Procurement and Installation Permission: A Practical Guide by RoleFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Organiser/venue permission and final drawings
- Qualified load review, work boundaries and exclusion plan
Link permission and drawing versions to each work/point ID.
Record discrepancies and obtain qualified change review.
Record pre-lift checks, authorised decisions and restrictions, then hand over.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Work and point ID | Permission and submission due | Drawing and load-review version | Equipment, position and height | Contractor and work boundary | Change and review request | Pre-lift check and restrictions | Decision and follow-up |
|---|---|---|---|---|---|---|---|
| RG01 / P01 | Request ORG01 / due 1 Nov 12:00 | DR-v2 / technical review pending | Quote specification only; before delivery | Official contractor A / boundary pending | Missing LG01 requested | Hold lift | Engineer Kim to complete by 1 Nov 10:00 |
| RG01-C1 / P01 | ORG01 permission received | DR-v3 / load review STR01 | Banner dimensions differ from drawing | Contractor A / exclusion plan Z01 | Change CR01 submitted; not reapproved | Hold changed work and lift | Site owner Lee to recheck 2 Nov 14:00 |
| RG01-R1 / P01 | ORG01 and change response ORG02 | DR-v4 / STR02 applies | Actual equipment and position match CHK01 | Contractor A / lead acknowledged | CR01 incorporated; old drawing withdrawn | Qualified lead Park checked 2 Nov 15:00 | Lift decision LIFT01; Lee handover 16:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Work and point ID | Permission and submission due | Drawing and load-review version | Equipment, position and height | Contractor and work boundary | Change and review request | Pre-lift check and restrictions | Decision and follow-up |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Excel London — Rigging guidelines and checklist, pages 1–4. Checked 2026.10.24.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- Excel London — Rigging services: organiser permission, advance-order rates and ordering lighting power. Checked 2026.10.24.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.