Supplier Work Scope and Handover Sheet
Record where each supplier starts work and what they must hand over to the next person. For any unassigned task, name who will order it and who will accept it.
A sheet for finding missing or duplicated work during installation, operation and strike.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Alongside equipment quantities, record the start conditions and completed work for unloading, internal transport, connections, testing, storage and strike.
When to use it
Alongside equipment quantities, record the start conditions and completed work for unloading, internal transport, connections, testing, storage and strike.
Specialist structural or electrical work requires suitable responsible personnel. The fictional allocation does not replace contracts or venue rules.
Start with the guide: Event Equipment Procurement and HandoverFill in the template step by step
When to use it
Use when turning quotes from several suppliers into work orders.
What to have ready
- Each supplier’s quote and work scope
- Venue work rules
- Installation and route drawings
- Load-in and strike schedule
Give each task that passes to another person its own row, from unloading to strike.
Record what must be ready before starting, who does the work and who accepts it.
Mark work that no supplier covers and work ordered from two suppliers.
Record agreed additions or exclusions in writing, then log the actual handover.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Task ID and location | Work and conditions before starting | Work the supplier will do | Excluded or undecided work | Condition required for completion | Person doing and accepting the work | Drawing and purchase order version | Confirmation deadline and reply |
|---|---|---|---|---|---|---|---|
| W-01 / video delivery | Start after receiving loading bay D2 and confirming its booking | Unload cases, move them along the agreed route and hand over at installation | Venue electrical connection excluded | Count 12 cases at installation and check floor protection | Logistics crew chief Kim → video crew chief Park | Route A03-v2; PO-V04-v3 | 2026-11-09 09:20 handover completed / INV12 |
| W-02 / FOH cable crossing | Protect the shared route before connecting audio | Audio supplier lays cables; venue approves route use | Neither quote includes cable covers | Use after covers are in place and the venue confirms | Audio Kim; production Jeong → venue Lee | A04-v2; PO-A02-v1 | Missing work found 2026-11-08 16:00; cover supply/install order held |
| W-02-R1 / gap closed | Venue route approval A04-v3 received | Production supplier provides, installs and removes covers / PO-P06 | Venue remains responsible for confirming design suitability | Hand over route after venue check H04 on 2026-11-09 10:00 | Production Jeong → venue Lee and operations Han | PO-P06-v1; A04-v3; H04 | Work agreed 2026-11-08 18:00; all three suppliers received the latest version |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Task ID and location | Work and conditions before starting | Work the supplier will do | Excluded or undecided work | Condition required for completion | Person doing and accepting the work | Drawing and purchase order version | Confirmation deadline and reply |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- HSE · Managing an event
Adapted coordination, named monitoring responsibilities and communication of changes. UK legal duties and technical limits are not presented as Korean requirements.
- Excel London · Courier Delivery / Exhibitor Manual
Adapted the separation of booked access, delivery routes and the person receiving goods. Venue-specific limits are not reused.