Bid Questions, Official Answers and Proposal Changes
Record unclear wording, the official answer and where you changed the proposal or price sheet. Examples cover confirmed scope, an unanswered question and a changed rehearsal date.
A record showing where official answers were applied to prices, staffing and schedules.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Use when tender documents conflict or do not make the required work clear. Follow the official question channel and deadline in the notice.
When to use it
Use when tender documents conflict or do not make the required work clear. Follow the official question channel and deadline in the notice.
Notices and answers in the examples are fictional. A telephone conversation is not automatically a formal amendment. Foreign procurement deadlines do not apply to Korean tenders.
Start with the guide: Event Tender Questions and Answers and Conditions ApplicationFill in the template step by step
When to use it
Before the query cutoff and at the final proposal check.
What to have ready
- Notice, scope and amendment originals
- Page references and detailed proposal pricing
- Official query channel, deadline and answers
Record the unclear wording and page. Explain how different interpretations would change the cost or schedule.
Send one issue per question through the designated channel and keep the receipt.
Check which bidders the official answer applies to and which document version is current.
Compare the changes in the proposal, price sheet and staffing plan. Leave unanswered items for the bid lead to decide whether submission can proceed.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Question ID and notice number | Document, page and wording to clarify | Question and possible interpretations | Effect on price and schedule | Official question channel and deadline | Answer and bidders it applies to | Changed document version and page | Unanswered items and action required |
|---|---|---|---|---|---|---|---|
| Q-01 / Fictional notice EVT-2026-11 | Scope v1 p.8 / “all video equipment” | Does this include 3 cameras and recorded-file delivery? | Add 1 camera; exclude editing following the answer. Fictional increase: KRW 550,000. | Designated query portal / cutoff 2026-11-02 15:00 | Official A-01, 11-03: all bidders must include 3 cameras and raw files, with editing excluded. | Technical v3 p.16 / price VIDEO-03 +KRW 550,000 | Proposal lead checked matching quantities in technical and price documents at 11-04 10:00. |
| Q-02 / EVT-2026-11 | Scope p.12 strike until 22:00 / venue p.4 vehicle access ends 21:00 | Who approves and pays for vehicle access after 21:00? | Late access changes vehicle and crew plan | Portal submitted 11-02 14:10 / receipt Q-02 | No official answer by 11-03 17:00. Keep phone advice as a reference note only. | Conditional plan recorded in proposal v3 p.24. Keep price ALT-02 on hold separately. | Bid lead: check for an answer at 11-04 09:00 and decide whether to submit on these conditions. |
| Q-03 / EVT-2026-11 | Amended notice v2 p.2 / rehearsal date change | Does the move from 11-10 to 11-11 apply to all suppliers? | Change schedules for 6 operations staff and 4 technical staff, and the venue handover date. | Download formal amendment / 11-03 16:00 | Amendment A-03 moves all rehearsals to 11-11. | Update SCH-v4 and staffing commitment STAFF-v3. Withdraw obsolete versions. | PM: receipts from 3 suppliers confirmed at 11-04 11:30; final submission pack v4 confirmed. |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Question ID and notice number | Document, page and wording to clarify | Question and possible interpretations | Effect on price and schedule | Official question channel and deadline | Answer and bidders it applies to | Changed document version and page | Unanswered items and action required |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Scottish Government · Questions from Suppliers
Adapted query channels, receipt records, shared answers and implementation tracking; foreign statutory deadlines are not imported.