EVENTODIT.
EDITABLE WORK DOCUMENT

Bid Proposal Evaluation Evidence Log

For each criterion, record the proposal page, supporting documents and clarification answers. Use the record to explain the evidence behind your judgement.

Proposals, procurement and contracts
WHAT THIS TEMPLATE HELPS YOU PREPARE

A supporting record of the questions, answers and evidence behind each evaluation judgement.

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
24 Oct 2026
Use this for
Use after the published criteria and weights are fixed, to record evaluator notes, permitted clarifications and final reasons.

When to use it

Use after the published criteria and weights are fixed, to record evaluator notes, permitted clarifications and final reasons.

The tender is fictional. This form creates no scoring formula, weighting or eligibility decision; follow the actual notice and authority’s procedure.

Start with the guide: Event Proposal Evaluation and Comparison

Fill in the template step by step

When to use it

When reviewing proposals, asking permitted questions and writing reasons after the criteria are fixed.

What to have ready

  • Notice and official evaluation criteria
  • Original proposals
  • Rules on clarifications and additional evidence
  • Questions and original answers

  1. Record the criterion number and the proposal page or document that addresses it.

  2. Prepare the same question when checking equivalent conditions across bidders.

  3. Record when each answer arrived and which documents support it.

  4. Explain what the evidence confirms and what remains unverified because evidence is missing.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Bid Proposal Evaluation Evidence Log — fictional worked example
Criterion number and namePublished criterion and weightProposal page and documentEvidence the bidder submittedQuestion to use for equivalent casesAnswer and time receivedReason for judgement and statusRecorder and record version
EV01 / staffingFictional EV-v2 §3; published weight 20, unchangedA proposal pp23–25; STAFF-v2The bidder supplied role responsibilities, a shift roster and replacement contact arrangements.How is unfinished work handed over at a shift change? / Q-EV01A replied at 2026-11-06 14:10 and supplied the SHIFT-v1 handover log.Evidence for managing shift handover was confirmed. Record the score only on the official score sheet.Evaluator Lee / NOTE-v1 14:20
EV02 / load-inFictional EV-v2 §4; published weight 15B proposal p31; LOAD-v1The proposal lists vehicle times but not when shared routes will be occupied.How are route occupancy and the next supplier coordinated? / Q-EV02B replied at 2026-11-06 14:30: the teams would coordinate onsite. No schedule was supplied.The material does not show how the clash will be resolved. Ask further questions only if the evaluation procedure permits.Evaluator Lee / NOTE-v1 14:40
EV02-R1 / record closureKeep EV-v2 criteria; do not add criteria during evaluationB p31 and original Q-EV02 replyThe official response record contains no additional schedule.Confirmed that common question Q-EV02 was applied to A and B.QA-v2 closes 2026-11-06 15:00Include the missing evidence in the final reason; do not invent a plan on the bidder’s behalf.Evaluation lead Jeong / NOTE-v2 filed 15:20

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Bid Proposal Evaluation Evidence Log — blank worksheet
Criterion number and namePublished criterion and weightProposal page and documentEvidence the bidder submittedQuestion to use for equivalent casesAnswer and time receivedReason for judgement and statusRecorder and record version
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Check your completed template

  • Each judgement can be explained using the published criteria and submitted material.
  • The record shows whether equivalent questions were used.
  • No new criteria or invented delivery plans were added during evaluation.

What to pass to the next person

Give the evaluation lead the original answers and locations of supporting evidence, then follow the official retention process.

Check before using this template

The tender procedure determines which questions and additional evidence are permitted.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.