Event options comparison, decision and handover register
Compare options for the same people, offer and period. Separate external payments from staff time and expected benefits from evidence, then record permitted work, holds and document handover.
A consistent options comparison linked to selection grounds, permitted review, continuing holds and recipient document comparisons
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 7 Nov 2026
- Use this for
- Use after planning, schedule and budget review to compare how to serve the same audience and ask the authorised decision-maker to choose. XLSX contains options and decision/handover registers. CSV contains only the main options table.
When to use it
Use after planning, schedule and budget review to compare how to serve the same audience and ask the authorised decision-maker to choose. XLSX contains options and decision/handover registers. CSV contains only the main options table.
Planned invitees are not actual attendees or venue capacity. Splitting the same 60 people into two sessions differs from replacing them with other people. Selection applies only within its recorded scope; signatures, prepayment and participation-confirmation notices stay on hold until separately approved.
Start with the guide: Compare alternatives on the same termsFill in the template step by step
When to use it
Use when comparing ways to deliver the same objective. Recheck the comparison and decision when the audience, quotation, times or funding responsibility changes.
What to have ready
- Common objective, audience list, offer and comparison period from preparation through follow-up delivery
- Session allocations, participation/access conditions, staffing and preparation-deadline records
- Quotations with matching inclusions/exclusions and evidence for internal staff time
- Decision-maker authority, original decision, applicable version and recipient document-comparison replies
Records included in the XLSX
- Event options comparison, decision and handover register: Blank / Example (12 fields)
- Decision scope and document handover: Decision-handover input / Decision-handover example (12 fields)
CSV includes only the main blank table. Use XLSX for all linked records.
In XLSX, use Blank for options and Decision-handover input for permitted work, holds and transmission/recipient comparisons. Each input table has 24 blank rows and separate fictional examples. CSV contains only the main options table.
Separate unique invitees, session count and allocations per session. A’s second-session allocation is blank because it is not applicable; column G explains this. Do not use planned invitees as actual attendance or capacity.
First agree on the same audience, offer and comparison period. Do not invent a detailed programme, year or exact B session times missing from the examples.
Enter external total payments as numbers in KRW and internal time as numbers in hours. Compare actual tax/inclusion bases and do not convert staff time into money without evidence.
Separate expected benefits from evidence actually checked. Willingness to attend, activity during the event and later effects are different states. Also separate an unconfirmed condition from an explicit refusal.
In Decision-handover input, record selection grounds, maximum amount, audience, format and remaining uncertainty, along with review allowed now and signatures/prepayment/confirmation notices kept on hold. Selection does not bypass separate approval.
Keep transmission, simple receipt and document-comparison replies in separate rows. Check that recipients’ contract, operations and audience-information documents preserve the same people, amount, times and holds, and link versions and reply evidence.
Worked example
Fictional example, not an actual event or supplier record
12 columns · scroll horizontally to view the complete worked example.
| Option ID and format | Common audience, offer and comparison period | Planned unique invitees (people) | Session count | Session 1 allocation (people) | Session 2 allocation (people) | Session times and participation conditions | External total payment (KRW) | Internal staff time (hours) | Expected benefits and evidence | Feasibility conditions, next check, owner and deadline | Decision status |
|---|---|---|---|---|---|---|---|---|---|---|---|
| A / One concentrated session | Same 60 invitees / detailed offer and preparation-to-follow-up period not supplied in the article | 60 | 1 | 60 | — | 13:00–16:00 / a second session is not applicable | 8,800,000 | 16 | Benefits remain expected. This is not evidence of actual attendance or subsequent effects. | Fictional decision grounds: same-audience comparison, budget and staffing review passed. Decision at 14:00 on 1/11; year/time zone unspecified. Contract review only; other limits are in the decision/handover register. | Selected within stated scope |
| B / Two split sessions | The same 60 people as A must be allocated across morning and afternoon / replacing them changes the comparison | 60 | 2 | 30 | 30 | 30 in the morning and 30 in the afternoon / exact start and end times not supplied | 7,700,000 | 22 | Lower external cost does not prove greater effectiveness. Actual attendance and effects remain unverified. | No reply confirming allocation of the same people by 12:00 on 1/11. Record the allocation-check owner and original reply reference from actual records. Year/time zone unspecified. A late reply needs a new decision. | On hold |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
12 columns · scroll horizontally to view the complete blank worksheet.
| Option ID and format | Common audience, offer and comparison period | Planned unique invitees (people) | Session count | Session 1 allocation (people) | Session 2 allocation (people) | Session times and participation conditions | External total payment (KRW) | Internal staff time (hours) | Expected benefits and evidence | Feasibility conditions, next check, owner and deadline | Decision status |
|---|---|---|---|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- EVENTODIT Guide 112 · Compare alternatives under the same conditions
The editorial register adapts the article’s common-audience comparison, cost/benefit evidence distinctions and contract-review-only decision with document handover. It adds no official external form or new performance standard.