EVENTODIT.
EDITABLE WORK DOCUMENT

Event post timing and publication checklist

Verify profile authority, event times, booking links and publication status per post, then hand over changes.

Audience recruitment and promotion
WHAT THIS TEMPLATE HELPS YOU PREPARE

A record of who published from which approved register and checked the public screen

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
31 Oct 2026
Use this for
Use before and after posting on an existing Business Profile, and after schedule, sold-out or booking-link changes.

When to use it

Use before and after posting on an existing Business Profile, and after schedule, sold-out or booking-link changes.

Venue permission and separate profile eligibility are different. Check actual account status and public screens; do not confuse visibility with booking results.

Start with the guide: Managing event posts on Google Business Profile

Fill in the template step by step

When to use it

Check approval before posting and the public result afterwards; update schedule and booking-status changes.

What to have ready

  • Profile eligibility and owner or authorised-representative evidence
  • Approved schedule and time zone
  • Booking links, sales status and audience wording
  • Actual account post status and mobile public screens

  1. Record post ID, profile and owner, then confirm required authority.

  2. Compare start and finish times, URL and conditions with the approved register.

  3. Record submission, review status and public-screen evidence separately.

  4. Coordinate schedule, cancellation and sold-out updates and record who will recheck and when.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Event post timing and publication checklist — fictional worked example
Post ID, profile and ownerEligibility and authority evidenceStart, finish and time zoneBooking URL and sales termsPre-publication content checkSubmission, review and public statusPublic-screen verificationChange, action owner and due
GP-01 / PR-A / marketingExisting eligible profile approval AUTH0111-12 14:00–16:00 / KSThttps://example.test/book-a / booking openWording and URL match S01-v2, QA01Submitted 11-01 10:00 / PendingNot visible to audienceAwait publication / account lead / recheck 11-01 16:00
GP-02 / PR-A / marketingAUTH01 / editing authority confirmedDraft has dates only; times missinghttps://example.test/book-b / terms checked QA02Start and finish times need addingDraft / not submitted—Hold post / marketing / compare schedule by 11-01 12:00
GP-03 / PR-A / account leadExisting publishing authority AUTH0311-13 10:00–12:00 / KSThttps://example.test/book-c / changed to sold outSold-out wording from S03-v3 checked QA03Edited 11-02 11:00 / Live confirmedMobile Maps sold-out notice checked 11-02 11:15, SC03Change handed over / booking and marketing / replace old notices
GP-04 / PR-B / agencyVenue-use agreement only; profile eligibility and delegation unverified11-14 15:00–17:00 / KSTNo booking button / information U04Confirm creation/editing authority firstNot submitted—Authority pending / venue manager / reply by 11-03 10:00

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Event post timing and publication checklist — blank worksheet
Post ID, profile and ownerEligibility and authority evidenceStart, finish and time zoneBooking URL and sales termsPre-publication content checkSubmission, review and public statusPublic-screen verificationChange, action owner and due
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Check your completed template

  • Times, content, authority and link conditions are checked.
  • Submission, publication status and mobile-screen verification are distinct.
  • Hidden, rejected, unauthorised or changed posts have owners and deadlines.

What to pass to the next person

Marketing hands the register and public checks to the venue/account manager and coordinates booking-status updates with booking staff.

Check before using this template

This checklist guarantees neither Google review/publication nor featured placement. Verify actual account menus, eligibility, supported regions and policies.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.