Calendar invitation time-zone checks
Compare event-zone and speaker-local times for rehearsal and presentation, tracking updated invitations and duplicate removal.
The event’s UTC/valid TZID evidence and both displays refer to the same actual start and end.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Compare event-zone and speaker-local times for rehearsal and presentation, tracking updated invitations and duplicate removal.
When to use it
Compare event-zone and speaker-local times for rehearsal and presentation, tracking updated invitations and duplicate removal.
This form does not convert time zones or validate calendar syntax. Check date-specific daylight saving and UTC or valid zone references in the actual system.
Start with the guide: International conference invitations and calendar time-zone checksFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Approved schedule, event IDs and UTC/TZID evidence
- Speaker location, receiving account and local-display response
Use separate IDs for rehearsal and presentation and verify the event’s UTC or valid TZID.
Compare zones, dates and start/end times after actual calendar receipt.
Retain revisions and confirm that obsolete duplicate events are cleared.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Session and invitation version | Type and event time zone | Event start and finish | Speaker location and calendar zone | Speaker-displayed dates and times | TZID/UTC, receiver and test | Changes and old-event cleanup | Both-party checks and deadline |
|---|---|---|---|---|---|---|---|
| S01-R / INV01-v1 | Rehearsal / Asia/Seoul | 12 Nov 09:00–09:30 | Location/settings not received | Unconfirmed | TZID Asia/Seoul / test account TEST01 | First invitation | Speaker lead Lee to check local display by 8 Nov 12:00 |
| S01-R / INV01-v2 | Rehearsal / Asia/Seoul | 12 Nov 10:00–10:30 | Speaker in Asia/Tokyo; same calendar zone | 12 Nov 10:00–10:30 / SP01 | TZID Asia/Seoul / receiver TEST02 | Same event updated; receipt pending | Lee to check duplicates by 9 Nov 12:00 |
| S01-R / INV01-v2-CHECK | Rehearsal / Asia/Seoul | 12 Nov 10:00–10:30 | Asia/Tokyo | Same actual instant / SP02 | TZID retained / receiver update TEST03 | No separate v1 event / SP02 | Both sides checked; Lee handover 9 Nov 13:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Session and invitation version | Type and event time zone | Event start and finish | Speaker location and calendar zone | Speaker-displayed dates and times | TZID/UTC, receiver and test | Changes and old-event cleanup | Both-party checks and deadline |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Google Calendar · Use Calendar in different time zones · Checked 25 October 2026
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- RFC Editor · RFC 5545 sections 3.3.5 DATE-TIME and 3.2.19 TZID
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.