LED and Projector Trial and Quote Comparison
Test LED and projection with the same presentation, seats and lighting. Check whether the audience can read the content, then identify equipment or work missing from either quote.
A choice of display backed by audience-seat tests and a comparison of additional costs.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Keep the source presentation, seating layout and lighting the same. Check each display from rear and side seats.
When to use it
Keep the source presentation, seating layout and lighting the same. Check each display from rear and side seats.
Brightness or screen dimensions alone do not establish suitability. Results are fictional; this form neither reproduces paid AVIXA thresholds nor certifies conformance.
Start with the guide: Screen Playback Equipment Selection and Acceptance: A Guide by RoleFill in the template step by step
When to use it
Use after shortlisting display options and before placing an order.
What to have ready
- Actual slides and subtitle files
- Seating plan marking the test seats
- Lighting to be used at the event
- Both quotes, with included and excluded work
Ask both suppliers to use the same content, seats and lighting.
Specify the table cells, sentences and video segments to read.
Record what could not be read, from where, and what needs changing before another test.
Add missing costs to compare the same scope. Record the choice alongside the test results.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Item to compare | Conditions and materials to match | LED equipment and work included | Projection equipment and work included | Where and how was it tested? | Test result and changes needed | Person to confirm and deadline | Status and supporting record |
|---|---|---|---|---|---|---|---|
| D-01 / table figures | FINAL-v3 slide 12; seating A-06; meeting lights L2 | LED demo L-v2; same source file | Projection demo P-v2; same source file | 2026-11-08 15:00: read three cells from rear R20 and side S08 | Specified cells were readable on both displays; photos D01–02 saved | Video director Park; purchasing / 2026-11-08 17:00 | Test completed / TEST-D01-v1 |
| D-02 / rear subtitles | CAP-v2 video; lights L3; same displayed area | Subtitles were readable from R20 | Final line could not be read at R20 unless the lights were off | 2026-11-08 15:20: keep L3 on and repeat the same segment | Projection did not pass under event lighting; requested a revision with larger subtitles | Content lead Lee / 2026-11-08 18:00 | Selection held / TEST-D02-v1; revise CAP |
| D-03 / quote scope | Install, operate, strike and audience-seat demo on 11-09 / RFQ-v4 | LED KRW 4,800,000 includes delivery, controller and operator | Projection KRW 3,900,000 excludes KRW 650,000 lens/screen delivery | Check LQ-v3/PQ-v3 against the included-work list | Totals for the same scope: LED KRW 4,800,000 / projection KRW 4,550,000; do not select the cheapest until subtitles are retested | Purchasing lead Jeong / 2026-11-09 09:00 | Quote scopes checked; D-02 remains open / COMP-v2 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Item to compare | Conditions and materials to match | LED equipment and work included | Projection equipment and work included | Where and how was it tested? | Test result and changes needed | Person to confirm and deadline | Status and supporting record |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- AVIXA · Display Image Size for 2D Content — public standard description
Adapted the public principle of assessing content and viewing positions. Paid standard thresholds and conformance claims are not reproduced.