Temporary drinking-water handover log
Link each water point to its supply route and test records, then record opening, suspension, alternative supply and reopening.
The route, evidence and opening decision are linked.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Link each water point to its supply route and test records, then record opening, suspension, alternative supply and reopening.
When to use it
Link each water point to its supply route and test records, then record opening, suspension, alternative supply and reopening.
Required testing and suitability are determined through facility, qualified-person and local procedures. Flowing or clear-looking water is not a test result or reopening approval.
Start with the guide: Festival Temporary Drinking-Water Inspection and Supply Operations: A Practical Guide by RoleFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Supply drawings, water-point list and site plan
- Required test/facility records and alternative-supply contacts
Record use and the complete route to each outlet.
Check the place, time and scope of reports and link the opening decision.
Record suspension and alternatives separately from reopening after qualified review.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Point ID and use | Supply route and drawing | Inspection/sample location and time | Report and qualified review | Open or hold decision | Observation, suspension, alternative | Recheck and reopening decision | Handover and follow-up |
|---|---|---|---|---|---|---|---|
| WP01 / drinking water | ROUTE-v1 / final outlet WP01 | 7 Nov 09:00 / SAMPLE01 | Report not yet received | Hold opening / operations Kim | Alternative bottled water ALT01 | Not applicable; before first opening | Facility owner Lee to reply 8 Nov 10:00 |
| WP01-OPEN | ROUTE-v1 matches installation CHK01 | SAMPLE01 / facility check 8 Nov 10:30 | REP01 / qualified review REV01 | Designated owner Kim / 8 Nov 11:00 | Drainage and access checked / LOG01 | Not applicable | Information lead Park acknowledged 11:10 |
| WP01-HOLD | ROUTE-v1 / change check pending | Odour complaint 8 Nov 14:10 | Cause unknown; facility lead called | Suspended 14:12 | Point closed; ALT01 notice 14:15 | Restoration review pending; not reopened | Lee to recheck 14:40 and report to operations |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Point ID and use | Supply route and drawing | Inspection/sample location and time | Report and qualified review | Open or hold decision | Observation, suspension, alternative | Recheck and reopening decision | Handover and follow-up |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- UK Drinking Water Inspectorate — Festivals and temporary events: source-specific risk assessment, sample transport and analysis schedules, and inspection by competent personnel. Accessed 2026.10.24.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- UK Cornwall Council — Health and safety for large events, Drinking Water section: potable supply, access, signs, night lighting and drainage. Accessed 2026.10.24.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.