Festival Temporary Drinking-Water Inspection and Supply Operations: A Practical Guide by Role

Part 1. Planning and Operations Lead

"Flowing water alone does not justify opening. Agree when results will arrive and who can close and reopen each point."

• Work backwards from the results deadline: Do not schedule installation immediately before opening with results arriving afterwards. Allow time for sampling, transport, laboratory analysis, the report and any remedial work before visitors are admitted.
• Plan supplies by use without double counting: Review visitor drinking points, caterers' cooking and handwashing water, and water for toilets and cleaning separately. A visitor drinking point does not resolve caterers' supply needs. Agree allocations in advance so the same tank capacity is not counted for multiple uses, creating shortages or pressure loss.
• Specify shutdown, alternative supply and reopening authority: Before opening, decide which points to restrict and who receives a report if taste, smell or turbidity changes or supply fails. Name who supplies replacement water, the final decision-maker and reporting chain. Site staff must not independently judge water quality or authorise reopening. The designated authority decides after review by facility and competent personnel and relevant authorities where needed.

Part 2. Water Supply, Facilities and Quality Inspection

"Clear-looking water is not a test. Check the complete route through to the final outlet and the results."

• Verify the whole route to the final outlet: Do not infer that water is fit to drink from a facilities manager's verbal assurance or a mains connection alone. Compare the drawings with the installed route through temporary hoses, storage tanks and distribution equipment to the final tap used by visitors.
• Match the test report to the installation: Obtain a report identifying the checked points, sampling and inspection times, parameters, findings and outstanding actions. Compare its covered supply route with the installed pipework. If pipework or storage conditions change after installation, do not simply reuse the previous result; obtain a competent person's recheck.
• Document alternative supply and evidence of recovery: If supply fails or water quality is in doubt, identify the affected neighbouring facilities and caterers sharing the line. Flow returning alone does not justify reopening. Report the corrective actions and evidence of remaining-risk review to the operations lead in writing.

Confirm whether testing is required, the sampling points, parameters, testing method and reopening requirements with the facility, competent personnel, local authority and testing body according to the installation, supply arrangement and risk assessment. Obtaining results before opening is this guide's operational plan; it does not mean identical testing obligations apply to every temporary drinking point. Results apply to the sampled time, point and parameters; they do not guarantee safety at every outlet or throughout the event. Do not import foreign thresholds or procedures as universal Korean requirements.

Part 3. Site Operations and Visitor Information

"The area around the tap is part of the installation. Check access and drainage regularly."

• Inspect access and the surrounding infrastructure: Check that wheelchair users and other visitors can reach the mapped location. Verify clear drinking-water signs, night lighting and drainage so spilled water does not pool in walkways or create a slip hazard.
• Observe and report without making an unauthorised judgement: Record the water point's appearance, pressure and surrounding cleanliness at agreed intervals. If a visitor reports unusual taste, smell, colour or an interruption, do not decide independently that it is acceptable. Immediately restrict use of the affected point and call the responsible person through the agreed chain. Do not taste water of uncertain quality to check it.
• Provide alternative drinking water and retain the operating record: Mark closed points clearly and distribute bottled drinking water at the designated alternative location. Record the affected point and time, restrictions, alternative supply, visitor notices and retest results in the operating log.

Use the form for the next handover

Use the [Temporary drinking-water handover log](/en/templates/drinking-water-handover.html) for the records described here. The XLSX contains Blank, Example and Instructions sheets. Write your event in Blank; the fictional example is a guide to what to enter.

Record use and the complete route to each outlet. Check the place, time and scope of reports and link the opening decision.

Facilities hand original inspection records and route changes to operations. Information staff receive matching water-point and alternative-supply notices.

Final check before use: Before opening the drinking points, cross-check that the supply route, water-quality results handover, emergency alternative supply, and shutdown and reopening authority have all been confirmed.