Live Caption Audio and Display Test Log
Check that podium, audience-question and remote-speaker audio reaches the captioner and that captions appear on audience screens. Record where text is missing or wrong and the result of the retest in the same row.
A session record showing which speech routes were tested and where captions were displayed.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Use the actual session account, microphones and screens. Give podium speech, audience questions and remote presentations separate rows when their audio routes differ.
When to use it
Use the actual session account, microphones and screens. Give podium speech, audience questions and remote presentations separate rows when their audio routes differ.
Passing a few test phrases does not guarantee all speech accuracy or legal compliance. Agree terminology, speaker identification and readable display conditions with the organiser and caption provider.
Start with the guide: Live Event Caption Delivery and AcceptanceFill in the template step by step
When to use it
At final technical rehearsal and after any caption input or display change.
What to have ready
- Session and speaker list with terminology
- Audio patch, caption input and audience display diagram
- Test passages and agreed acceptance items
Create a row for each speech route and record the input the captioner actually receives.
Use the actual microphone to test terminology, speaker changes and audience questions. Check venue and online screens separately.
Identify whether missing captions originate at audio input, caption generation or display, then assign the repair.
Retest the changed route. Hand over the test record and identify only the sessions and routes actually confirmed.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Test ID, session and version | Microphone and audio route to captioner | Captioner, language and terminology files | Audience screen and display route | Checks agreed with the organiser | Test time, result and recording | Person fixing it and required retest | Check time and routes approved for use |
|---|---|---|---|---|---|---|---|
| CAP-01 / Fictional S1 keynote / v3 | Podium MIC-01→audio AUX-CAP→caption input | Caption lead / Korean / GLOSS-v4 | Main-screen lower area + online selectable captions | Check 12 names/terms, speaker-change labels and legibility from designated rear seats. | 2026-11-11 15:10: all 12 match the supplied material / recording CAP01_1510 | Caption lead: keep glossary v4 as the version in use; recheck names for the next session. | 15:18: only the S1 podium route is confirmed for use. |
| CAP-02 / S1 audience Q&A / v3 | Audience MIC-03 omitted from AUX-CAP | No audio reaches the captioner. The connection differs from patch v2. | Question captions are absent from both venue and online screens. | Receive audience questions and identify the questioner | 15:22: captions for 2 questions are missing / capture CAP02-A | Audio lead: add MIC-03 to the send; retest questions and answers at 15:35. | 15:39: CAP02-B shows captions for 2 questions. The repaired route is confirmed for use. |
| CAP-03 / S2 remote speech / v2 | Remote return→CAP bus / video has separate audio | English captioner / presentation EN-v6 | Online captions work, but the venue auxiliary display is not connected. | Check the same passage on both venue and online outputs | 16:05: captions are missing only from the venue screen / CAP03-A | Video lead: repair the output routing; retest scheduled for 16:30. | 16:10: online route confirmed only. Keep S2 venue captions on hold. |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Test ID, session and version | Microphone and audio route to captioner | Captioner, language and terminology files | Audience screen and display route | Checks agreed with the organiser | Test time, result and recording | Person fixing it and required retest | Check time and routes approved for use |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- W3C WAI · Making Events Accessible
Adapted separate checks for captioner audio access, preparation material and audience display.