EVENTODIT.
EDITABLE WORK DOCUMENT

Exhibition Move-out and Freight Collection Check

Check packed quantities, accepted paperwork, carrier check-in and physical collection separately for each destination. If collection is delayed, record where the goods remain, how many are left and who will stay to check them.

Departure, load-out and restoration
WHAT THIS TEMPLATE HELPS YOU PREPARE

A move-out record separating booked freight from collected freight, with owners, approved changes and the last check during delays.

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
24 Oct 2026
Use this for
Use one row per destination and collecting carrier. When quantities or carriers change, retain the earlier row and link the new paperwork and collection receipt.

When to use it

Use one row per destination and collecting carrier. When quantities or carriers change, retain the earlier row and link the new paperwork and collection receipt.

Package counts, deadlines, carriers, handovers and approvals are fictional. This does not replace an official MHA, BOL or receipt. Check the show contractor’s required documents, deadlines and uncollected-freight terms first.

Start with the guide: Exhibition move-out and carrier collection verification

Fill in the template step by step

When to use it

Prepare during move-out planning. Continue from packing completion through physical collection and handover of any goods left on site.

What to have ready

  • The show’s move-out instructions, required forms and carrier check-in deadline
  • Packing lists, labels and confirmed bookings by destination
  • On-site contractor and carrier contacts, plus change-approval procedure
  • Collection receipts, paperwork acknowledgements and goods-location records

  1. Group freight by final destination and collecting carrier. Compare packed quantities with labels and booking details.

  2. Record online submission time and document reference separately from the on-site goods acceptance time, location and receiving person. If either is pending, record the outstanding action and owner.

  3. Check actual carrier arrival registration against the deadline. If delayed, record the quantity, location and person staying with uncollected freight.

  4. Obtain approval for carrier changes or rerouting under the contract and show rules. Mark collection complete only after matching revised documents to the final receipt.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Exhibition Move-out and Freight Collection Check — fictional worked example
Destination and goods IDPackage count and label checkCarrier and booking referenceOnline submission / site acceptanceCarrier check-in deadline and actual timeGoods collected and receiptDelay/change approval and person stayingGoods remaining and last check
Seoul storage / OUT-A3 boxes A01–03 / PACK-v2 agrees with labelsFictional Carrier A / BK-A01 / booking confirmed 11-08Online 17:55 MHA-A01 / site Kim accepts goods at 18:10 at D3 / BOL-A01Fictional deadline 2026-11-09 19:00 / actual check-in 18:25Carrier Park collects A01–03 at 18:45 / RC-A01Move-out Lee checks at 18:50 / no further change0 left / CLOSE-A01 / handed to PM Han at 19:10
Busan next show / OUT-B2 cases B01–02 / documents agree with labelsFictional Carrier B / BK-B01 / dispatch delay reportedOnline 18:05 MHA-B01 / site Kim accepts goods at 18:20 at D4 / BOL-B01Fictional deadline 2026-11-09 19:00 / not checked in as of 18:50Not collected / a booking email is not evidence of handoverLee remains on site / PM Han checks the contractor’s carrier-change procedure2 cases at D4 checked at 18:50 / next check at 19:00
Busan next show / OUT-B-R1Same goods B01–02 / checked against replacement carrier labelsChanged to fictional Carrier C / BK-C01 and change record CH02Revised online 18:55 MHA-B02 / site Kim accepts goods at 19:00 at D4 / BOL-B02B has not checked in / replacement C’s check-in confirmed at 19:05Carrier Oh collects B01–02 at 19:30 / RC-C01PM and contractor agree C may check in by 19:10 / CH02 recorded 18:55; Lee remains on site0 left / CLOSE-B02 at 19:35 / change record passed to settlement

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Exhibition Move-out and Freight Collection Check — blank worksheet
Destination and goods IDPackage count and label checkCarrier and booking referenceOnline submission / site acceptanceCarrier check-in deadline and actual timeGoods collected and receiptDelay/change approval and person stayingGoods remaining and last check
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Check your completed template

  • Package counts agree across labels, accepted documents and physical collection receipts.
  • Online submission and on-site goods acceptance are recorded separately, including times and the receiving person.
  • Booking, carrier check-in and collection are recorded separately.
  • Uncollected goods have a recorded location, quantity, responsible person and next-check time.

What to pass to the next person

The move-out lead gives the remaining-goods list and last check to the person staying on site. Send final collection receipts and approved changes to the PM and settlement owner.

Check before using this template

The task distinctions draw on Freeman and one GES show’s guidance. Their documents, fees and rerouting terms are not universal requirements or Korean law. Customs and dangerous-goods decisions need separate review.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.