EVENTODIT.
EDITABLE WORK DOCUMENT

Printed QR register and proof checklist

Approve location-specific URLs and tags, then verify physical proofs, destinations and analytics receipt together.

Audience recruitment and promotion
WHAT THIS TEMPLATE HELPS YOU PREPARE

A register of what was installed where, with change and retest evidence

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
31 Oct 2026
Use this for
Use before printing posters, banners and partner notices, and after distribution, installation or URL changes.

When to use it

Use before printing posters, banners and partner notices, and after distribution, installation or URL changes.

Distinguish scans, measured visits, bookings and revenue. Do not put personal identifiers in public URLs or bypass consent.

Start with the guide: Event poster QR codes: UTM setup, print checks and traffic measurement

Fill in the template step by step

When to use it

Start with the distribution register, finish printing and installation checks, and retest URL changes.

What to have ready

  • Print IDs, partners and installation plan
  • Final URLs and UTM naming rules
  • QR service ownership, edit rights and expiry conditions
  • Physical print proofs and analytics test results

  1. Record each print’s URL and identifiers and check that they contain no personal information.

  2. Scan physical proofs with actual devices and compare recognition, destination and tags.

  3. Check consented analytics tests and test logs; distinguish no-collection conditions.

  4. Record print, delivery and installed quantities; retain approval and retest evidence for URL or location changes.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Printed QR register and proof checklist — fictional worked example
Print ID and locationApproved URL and UTMService rights and validityPhysical proof scanDestination and tag retentionAnalytics and test conditionVerified distributed quantityStatus, change, owner and due
QR-P01 / partner A entrancehttps://example.test/a / source=shop_a, medium=qr, campaign=forum, content=p01Account R01 / redirect through 12-01 confirmedPaper PR01 / QA phone recognised at 11-02 10:00Final A-v2 / tags retained QA01Consented test / values match; TEST01 isolated—100-copy print approval A01 / production / verify installation 11-04
QR-P02 / lobby bannerhttps://example.test/b / source=lobby, medium=qr, campaign=forum, content=p02Editing owner confirmed R02Paper PR02 / code cropped; scan failed———Hold 2-copy print / designer / revised proof by 11-02 14:00
QR-P03 / partner Bhttps://example.test/c / source=shop_b, medium=qr, campaign=forum, content=p03Redirect after contract expiry not confirmedProof not yet received———Hold release / marketing / conditions and proof by 11-03 10:00
QR-P04 / outside meeting roomhttps://example.test/d / source=hall, medium=qr, campaign=forum, content=p04A04 / URL change approved 11-05 09:00Paper PR04 rescanned against new notice successfullyNew D-v3 / tags retained QA04No-consent test not collected; consented values match TEST043030 installed / distribution / hand over old URL history and A04

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Printed QR register and proof checklist — blank worksheet
Print ID and locationApproved URL and UTMService rights and validityPhysical proof scanDestination and tag retentionAnalytics and test conditionVerified distributed quantityStatus, change, owner and due
————————
————————
————————

Check your completed template

  • Each print ID and location maps to an approved URL.
  • Physical proof, destination and analytics results are recorded.
  • Installation, quantities, change approval, retests and open owners/deadlines are traceable.

What to pass to the next person

Design/production sends approved proofs and register to distribution; analytics receives UTM definitions, test logs and change history.

Check before using this template

This register does not calculate all QR scans or incremental advertising impact. Verify actual dynamic-QR retention in the contract.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.