Radio Assignment and On-site Communication Check
Test calls in both directions between the people who need to speak. Record one-way failures, replacement tests and how to make contact if radio fails.
A record of where each team can communicate and where radio use is restricted.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Check radios before issue, then test at the actual locations with doors closed and event noise present.
When to use it
Check radios before issue, then test at the actual locations with doors closed and event noise present.
Identical displayed channel numbers do not prove matching configurations. The supplier/technician must verify equipment settings and permitted local use.
Start with the guide: Event Radio Communications Assignment and AcceptanceFill in the template step by step
When to use it
Use before issuing radios and when a communication problem is found.
What to have ready
- Device IDs and assignments
- People each role needs to contact
- Zone map and actual operating conditions
- Fallback-contact list
Pair the people who must communicate and the locations where they work.
Call and send a work sentence from each end. Ask the other person to repeat it.
Tell the supplier which direction, location and conditions caused the failure.
Retest under the same conditions. Update assignments and tell users how to make fallback contact.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Check ID and operating hours | Role and person to contact | Device ID and displayed channel | Locations tested at each end | Two-way result and restrictions | Changes and retest result | Fallback method and person switching | Checker, time, approval and version |
|---|---|---|---|---|---|---|---|
| R01 / 09:00–18:00 opening | Registration lead → control room | R-07/R-01; displayed CH1 / COM-v2 | East entrance E1 ↔ control C1; doors closed | 2026-11-08 14:00: calls and work sentences understood both ways | Retested with earpieces / TEST-R01 | If radio fails, Lee calls the control number in TEL-v2 | Communications lead Jeong / accepted 14:10 / COM-v2 |
| R02 / backstage operation | Stage assistant → stage manager | R-12/R-03; displayed CH2 | Backstage B3 ↔ front-of-house control (FOH); show audio playing | 14:20 B3→FOH words cut off; opposite direction clear | Do not change power without authorisation; supplier Park checks settings and earpiece | Stage assistant Kim moves to the designated wired-contact point | Jeong / 2026-11-08 14:25: restricted area marked; acceptance held |
| R02-R1 / replacement | Stage assistant → stage manager | Replaced with R-18; R-03 retained; supplier checked settings | B3 ↔ FOH; same door and audio conditions | 14:45 sentences sent both ways and repeated back | R-12 put aside for return; R-18 issue record updated | Kim reminded of TEL-v2 and the wired-contact point | Jeong / retest accepted 2026-11-08 14:50 / COM-v3 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Check ID and operating hours | Role and person to contact | Device ID and displayed channel | Locations tested at each end | Two-way result and restrictions | Changes and retest result | Fallback method and person switching | Checker, time, approval and version |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Motorola Solutions · Radio Calls
Adapted checking the intended recipient/group and the actual reply. Model-specific settings are not treated as universal radio specifications.