Recording rights and release checks
Link each person and embedded work to the permitted channels and period, then compare exclusions with the edited and published file.
The permitted scope is linked to the actual release file.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Link each person and embedded work to the permitted channels and period, then compare exclusions with the edited and published file.
When to use it
Link each person and embedded work to the permitted channels and period, then compare exclusions with the edited and published file.
This form does not replace permissions or legal review. Keep personal details and original permissions in restricted records and use reference IDs here.
Start with the guide: Presentation Video Publication and Rights Review: A Practical Guide by RoleFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Final slides, recording and session list
- Permissions or other grounds and embedded-work list
- Channels, audience, period and edit instructions
Give people and embedded works separate IDs and record channel scope.
Hold unverified uses and identify replacement or excluded segments.
Replay the edit, check version and exclusions, then record the authorised decision.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Session and final-file ID | Person or embedded work | Channel, use and period | Rights evidence and scope | Allowed, held or excluded | Edited version and check | Review and release authority | Publication and follow-up |
|---|---|---|---|---|---|---|---|
| S01-R01 / TALK-v3 | Speaker P01 image and voice | VOD / 10 Nov–10 Dec | Restricted CONS01 / VOD scope checked | Live use unconfirmed; hold | Before edit; check Q&A inclusion | Rights owner Lee reviewed; no release yet | Lee to confirm scope by 8 Nov 12:00 |
| S01-R02 / TALK-v3 | Photo W01 on slide 12 | VOD and promotional clip | Credit only; licence not received | Hold 00:08:10–00:08:25 | EDIT01 / replacement requested | Rights owner Lee / held 8 Nov 12:10 | Editor Kim to recheck by 9 Nov 10:00 |
| S01-R02-R1 / TALK-v4 | W01 removed and replaced | VOD / 10 Nov–10 Dec | EDIT01 and replacement LIC02 | Held segment replaced | Replacement replayed 9 Nov 10:20 | Release owner Park / 9 Nov 11:00 / VOD only | Publication PUB01; Lee to compare file 10 Nov 13:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Session and final-file ID | Person or embedded work | Channel, use and period | Rights evidence and scope | Allowed, held or excluded | Edited version and check | Review and release authority | Publication and follow-up |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- ACM HT 2024 — Public Permission and Release Form example, PDF pages 2–3: separate choices for livestreaming and later distribution, and third-party material conditions. A 2024 example, not a standard Korean consent form.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- ACM RecSys 2026 — Camera-Ready instructions, sections 1 and 12: Audio/Video Release, documentation of third-party material, and oral-presentation video submission. Accessed 2026.10.24.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.