RFP Requirement Response Matrix
For each RFP requirement, record the proposal response, files to deliver and checks to perform. When the tender changes, track which proposal and cost entries have been revised.
A record for finding missing responses before submission and handing promised work to the delivery team.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Keep requirement IDs and source pages. After editing the proposal, update the response pages and delivery filenames.
When to use it
Keep requirement IDs and source pages. After editing the proposal, update the response pages and delivery filenames.
The tender is fictional. The real notice and its official amendments govern procedures, submission, eligibility and evaluation.
Start with the guide: Event Proposal Requirements Traceability and ReviewFill in the template step by step
When to use it
Use from the first tender review through the final submission PDF check.
What to have ready
- RFP and scope of work
- Official amendments and answers
- Final proposal copy
- Cost schedule and delivery list
Separate requirements into items you can check individually. Note their source pages.
Distinguish eligibility and mandatory submission requirements from proposals to be evaluated. Record where each is answered.
When official requirements change, update proposal wording, costs and promised work together.
Check the response pages in the final PDF and verify that all actual files are included.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Requirement ID and source page | What the buyer requires | Official change or reply | Response page and wording | Deliverables and formats | Who will check, and how? | Writer and confirmation deadline | Missing items and corrections |
|---|---|---|---|---|---|---|---|
| R-01 / RFP-v2 p8 §3 | State staff roles, shifts and supervisors | Official clarification Q02 / 2026-11-03 | PRO-v4 pp23–25 covers every required shift | STAFF-v2.xlsx and shift PDF | Bid lead Han checks required roles against the shift plan | Staffing lead Kim / 2026-11-06 12:00 | Nothing missing; entered in delivery list DEL-v1 |
| R-02 / RFP-v2 p12 §5 | Include original photos and permitted uses with the final report | Official reply Q04 requires original files too | PRO-v3 p41 lists PDF only | Must deliver PDF, original-photo folder and rights register | Content lead Lee compares the delivery list and proposal wording | Proposal editor Park / 2026-11-06 15:00 | Original photos missing; requested changes to both promised work and costs |
| R-02-R1 / Q04 incorporated | Added original photos and rights register | Original Q04 reply saved / DOC-index-v3 | PRO-v4 p42 and COST-v3 list the same work | REPORT.pdf; PHOTO/; RIGHTS.xlsx | Lee checked both documents at 2026-11-06 15:30 | Bid lead Han / 2026-11-06 16:00 | Correction complete; check page numbers again after converting to the submission PDF |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Requirement ID and source page | What the buyer requires | Official change or reply | Response page and wording | Deliverables and formats | Who will check, and how? | Writer and confirmation deadline | Missing items and corrections |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- UK Cabinet Office · Assessing Competitive Tenders
Adapted evidence records against consistent, published criteria. UK procurement procedures are not represented as Korean law or scoring rules.