Risk, protective action and response responsibility log
Link location-specific risks, existing controls, unresolved checks and reporting, protection and decision roles.
A traceable record from risk identification through action, recheck and handover
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Use with qualified leads before setup, public operations, exit and load-out, and after site changes.
When to use it
Use with qualified leads before setup, public operations, exit and load-out, and after site changes.
Do not invent risk scores or safety approvals. For immediate danger, protective action under the established emergency procedure takes priority over waiting for a reply.
Start with the guide: Identify event hazards and assign responsibilities for stopping and evacuationFill in the template step by step
When to use it
When reviewing the site and work plans, or after areas, timings or suppliers change.
What to have ready
- Current layout, schedule and supplier work plans
- Venue emergency plan and qualified-lead contact routes
- Existing checks, actions and change requests
Record where, when and whom a risk affects, with evidence.
Ask the relevant lead to verify current controls and remaining risks.
Record additional actions and distinguish reporting, protective and decision roles.
Log the recheck result and time after action and hand unresolved items to the next responsible person.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Risk ID, area and stage/time | Affected people and evidence | Current control and verified status | Remaining risk and specialist check | Additional action, owner and deadline | Discovery, reporting, protection and contact route | Stop, evacuation or restart authority and plan | Recheck result, time and handover |
|---|---|---|---|---|---|---|---|
| HZ-01 / Loading gate G1 / 11-20 08:00–10:00 | Vehicles meet workers and pedestrians / layout L1, photo P01 | Pedestrian route marked on proposal only; physical separation unverified | Pedestrians could enter moving-vehicle area / venue and logistics review needed | Logistics L01 and venue V01 confirm separation by 11-19 16:00 | Observer O01 reports to C01 / protect access under the site plan if danger arises | V01 and L01 authority to stop/restart requires confirmation in plan SP1 | Open / 11-19 14:00 / unresolved item handed to operations P01 |
| HZ-02 / Exit E2 / planned finish 20:00 | Audience and people needing assistance / narrowing stair photo P02 | Steward location and lighting test completed LOG2 18:00 | Simultaneous exit flow and adjacent-event interference unknown | O02 and venue V01 recheck route by 19:00 | O02 reports to C01 / follow approved exit plan EP2 | V01 and safety S01 decide exit changes or restart / consult EP2 | Open conditions / S01 site check planned at 19:00 |
| HZ-03 / Temporary power P3 / before rehearsal | Technical workers and audience / cable-route change CH3 | Electrical lead E01 received drawing EV2; review underway | Fitness for use unconfirmed / not decided by the log keeper | E01 returns review scope and findings by 11-19 17:00 | Discoverer reports to C01 / immediate danger follows site emergency plan | Power connection/disconnection follows E01 and venue plan, not planner discretion | Awaiting specialist reply / P01 tracks deadline |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Risk ID, area and stage/time | Affected people and evidence | Current control and verified status | Remaining risk and specialist check | Additional action, owner and deadline | Discovery, reporting, protection and contact route | Stop, evacuation or restart authority and plan | Recheck result, time and handover |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Korea Tourism Organization · MICE Safety Management Manual, pp. 69–71
The log applies principles of identifying locations, affected people, controls and emergency roles without converting country- or venue-specific conditions into universal thresholds.
- UK HSE · Assess crowd safety risks and identify hazards
The log applies principles of identifying locations, affected people, controls and emergency roles without converting country- or venue-specific conditions into universal thresholds.