Weather Show-stop, Evacuation & Restart Plan
Record who monitored the weather, who ordered a stop and what was communicated, with separate times. Include the approved plan clause and next report time.
A shared record showing current actions and whether restart remains on hold.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 24 Oct 2026
- Use this for
- Complete after receiving the event’s approved plan and the structure/venue conditions. Track handovers from monitoring through suspension, evacuation and restart review.
When to use it
Complete after receiving the event’s approved plan and the structure/venue conditions. Track handovers from monitoring through suspension, evacuation and restart review.
This form sets no wind, rain or lightning threshold. Apply site-specific approvals, manufacturer conditions and authority directions. The scenario is fictional.
Start with the guide: Outdoor Event Severe Weather ResponseFill in the template step by step
When to use it
Complete during briefings and live response after the weather plan is approved.
What to have ready
- Approved site weather-response plan
- Equipment and structure operating conditions
- Emergency contacts and radio assignments
- Approved announcements and evacuation map
Enter the applicable plan clause and stop/restart decision-maker and deputy.
Record separately when observations were reported, decisions made and actions carried out.
For missing readings, record the interval and who will verify it. Do not leave an unexplained blank or invent values.
Check every reply required before restarting. Keep the hold until the responsible person decides.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Subject and current response stage | Plan clause or approval used | Where and how to measure | Person monitoring and reporting | Decision-maker and contact | Person acting and message sent | Evacuation and restart check results | Outstanding check, person and due time |
|---|---|---|---|---|---|---|---|
| Monitor W-01 / pre-opening | Apply weather plan WX-v3 §2 and venue reply F02 | Check the official forecast and approved point M1 / equipment check EQ03 | Weather monitor Jeong reported to control at 2026-11-09 08:00 | Event director Park / work radio CH1 | At 08:05, reminded stage and audience teams who monitors and where reports go | Completed the communications test; entrance leads confirmed receipt | No further action. Jeong’s next routine report is due at 08:30 |
| Suspend W-02 / show running | Received a report under WX-v3 §4 at 2026-11-09 14:12 / decision log DEC07 | M1 readings missing for 14:09–14:11. Do not estimate them | Jeong reported missing data and site observations at 14:12 | Director Park ordered a programme hold at 14:13 / DEC07 | Stage manager held cues at 14:13; audience lead broadcast approved A05 at 14:14 | Entrance lead reported guidance status at 14:17; checks continue | Oh is responsible for instrument recovery / 14:20. Restart remains on hold |
| Restart review W-03 | WX-v3 §6 requires venue, stage and audience-area replies before the director decides | M1 readings restored at 14:22 / EQ03-v2. Restored readings do not approve restart | Jeong handed over the record at 14:25 | Director Park / review at 14:30 | Stage manager rechecks; audience team keeps the holding message in place | Venue F09 and stage T04 received. Audience-route check R06 remains incomplete | Restart remains on hold. Safety operations lead Han reports again at 14:40 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Subject and current response stage | Plan clause or approval used | Where and how to measure | Person monitoring and reporting | Decision-maker and contact | Person acting and message sent | Evacuation and restart check results | Outstanding check, person and due time |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- HSE · Managing an event
Adapted coordination, named monitoring responsibilities and communication of changes. UK legal duties and technical limits are not presented as Korean requirements.