Venue Relocation

Part 1. Planning and Procurement Lead

"When the venue changes, reset the reference point for the schedule and every document."

• Review documents and visitor information throughout: Ensure map search listings, invitations, booking messages and parking instructions all point to the new venue's arrival locations, so visitors who remember the previous venue are not confused.
• Reset travel time between programmes: When distances on the plan increase, the time needed for visitors to exit, walk, check in again and take their seats changes entirely. Do not reuse the old running order unchanged; revise the cue sheet to match movement at the new venue.

• Share one change register with all suppliers: Prepare a comparison of the old and new conditions side by side. Do not guess unconfirmed conditions; set clear reply deadlines and distribute the same register to all suppliers and visitor-information staff.

Part 2. Facilities and Technical Director

"More floor area does not automatically mean greater capacity or better installation conditions."

• Reinspect changed infrastructure and load-in conditions: With the new facilities team, check how the unloading location, permitted access times, available power, structural fixing methods and other physical conditions affecting system installation have changed, and obtain formal approval.
• Recalculate usable capacity with structural obstructions included: Use the actual available area after the stage and system structures are installed, rather than the area shown on the bare drawing, to secure visitor circulation routes and emergency exits again.
• Redesign evacuation and safety routes: Confirm the safety standards applicable to the new venue and rearrange equipment and circulation to prevent bottlenecks and accidents.

Part 3. Floor Operations and Visitor Information Lead

"A site survey should begin where visitors get off, not at the front gate."

• Check approach routes from public transport and parking: Walk every crossing, level change and ramp from public-transport stops, parking areas and taxi drop-off and pick-up points to registration, checking access for wheelchair and pushchair users.
• Blind-test the clarity of signs: Ask staff unfamiliar with the venue and uninvolved in planning to follow the actual route. Identify places where they get lost or ask questions, and focus signs and staff at those points.
• Anticipate and control the queue tail: Predict whether the last person in a long registration queue would block another programme's route or a passageway. Give on-site staff authority in advance to stop the queue and guide visitors to disperse.

Final check before use: Cross-check the changes and handover history, ensuring the revised operating conditions and supplier-specific orders have been communicated without omissions after the venue change.