Ingredient-change and information checks
Link replacement ingredients and affected batches to kitchen review and updates to signs, online information and staff briefings.
Product, batch, kitchen review and service decision are linked.
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Link replacement ingredients and affected batches to kitchen review and updates to signs, online information and staff briefings.
When to use it
Link replacement ingredients and affected batches to kitchen review and updates to signs, online information and staff briefings.
This form does not determine ingredients or guarantee a meal is safe for an individual. Share necessary health information only through restricted records with the responsible staff.
Start with the guide: Festival ingredient changes and allergen informationFill in the template step by step
When to use it
Open a record when preparing the work. Link later checks and changes using the same item ID.
What to have ready
- Actual packaging, recipe and affected batch identifiers
- Kitchen ingredient/cross-contact review and information copy
Identify products and batches and mark unreviewed service on hold.
Link kitchen findings, limitations and controls to evidence IDs.
Compare signs, online copy and briefings and confirm serving handover.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Menu, change ID and batch | Original/replacement and packaging | Ingredient and recipe check | Cross-contact and controls | Kitchen review and service decision | Menu, web/QR and staff updates | Serving and shift check | Unresolved owner and deadline |
|---|---|---|---|---|---|---|---|
| MENU01-C1 / lunch batch 2 | Sauce A→B / PKG01·02 | Kitchen review pending | Shared-utensil condition unknown | Hold affected batch / chef Kim | MENU-v1 still displayed | Keep original and replacement batches distinct | Kim to reply 9 Nov 10:30 |
| MENU01-C1-R1 / batch 2 | PKG02 and recipe REC02 | Chef Kim review REV01 | Separate utensils CT01 / check record | INFO01 sent; operations decision pending | MENU-v2 and QR-v2; staff briefing pending | Server Lee not yet acknowledged 10:45 | Operations Park to compare all three by 11:00 |
| MENU01-C1-R2 / batch 2 | PKG02 and REC02 retained | REV01 and limitations INFO01 | CT01 checked by chef Kim | Service decision DEC01 / Park 11:05 | Signs, web and staff explanation match v2 | Server Lee handed over at 11:10 | Refer individual queries to chef; recheck 12:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Menu, change ID and batch | Original/replacement and packaging | Ingredient and recipe check | Cross-contact and controls | Kitchen review and service decision | Menu, web/QR and staff updates | Serving and shift check | Unresolved owner and deadline |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Food Standards Agency: non-prepacked food information best practice, 24 February 2025. Substitutions, current information and preparation-to-service communication. Accessed 25 October 2026.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.
- Food Standards Agency: allergen guidance, updated 17 July 2026. Buffet dishes, shared utensils/oil and free-from claims. Accessed 25 October 2026.
Adapted to link the guide’s checks with evidence, owners and follow-up records. The fields are editorial proposals, not an authority’s official submission form.