Funding status, receipts, payments and available cash log
Separate actual cash and movements from planned or conditional funding and review unknown costs before due dates.
Evidence-based actual cash records with planned funding and payment conditions shown separately
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Use when reviewing event scale or deposits and whenever funding or payment timing changes.
When to use it
Use when reviewing event scale or deposits and whenever funding or payment timing changes.
Allocated organisational budgets and committed or discussed sponsorship are not actual receipts. Keep unknown amounts blank and enter zero only when no movement or cost has been verified.
Start with the guide: Event feasibility: consider income, costs and payment timing togetherFill in the template step by step
When to use it
Before event-scale, contract or payment decisions and after funding/payment changes.
What to have ready
- Verified opening event cash and account/use restrictions
- Bank movements, deposit/balance dates and payment evidence
- Funding commitments/discussions and unknown or conditional costs
Have finance verify opening available cash without counting existing funds again as receipts.
Enter only actual receipts and payments as numbers and link evidence and check time.
Record unreceived commitments, discussions and future payments separately with dates and conditions.
Reconcile calculated actual cash to evidence and send unknown costs, funding gaps and options to the decision-maker.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Transaction ID and actual check time | Funding or cost item and status | Opening actual available balance (KRW) | Actual receipt (KRW) | Actual payment (KRW) | Planned receipts/payments and conditions | Evidence, use restrictions and outstanding checks | Owner, deadline and decision/approval |
|---|---|---|---|---|---|---|---|
| CF-01 / 2026-11-10 09:00 | Organisational funding / opening cash available verified | 10,000,000 | 0 | 0 | Future sponsorship reviewed separately / do not count opening funds again as a receipt | Finance BAL1: KRW10m available for this event, distinct from entire bank balance | F01 verified / actual cash record, spending approval separate |
| CF-02 / 2026-11-10 12:00 | Venue deposit / actual payment verified | 10,000,000 | 0 | 8,000,000 | Check balance-payment date and cancellation terms in contract V1 | Bank payment PAY2 and contract V1 / reconcile actual closing cash in calculation sheet | F01 checks balance date and restrictions by 11-11 12:00 / reports available cash to P01 |
| CF-03 / 2026-11-11 15:00 | Sponsorship / under discussion, no receipt | 2,000,000 | 0 | 0 | KRW7m proposed for 11-20; written commitment and date unconfirmed / excluded from actual cash | Discussion SP3 / remaining production quote missing; funding sufficiency cannot be concluded | S01 and production P02 return commitment/cost evidence by 11-13 / hold option decision |
| CF-04 / 2026-11-12 10:00 | Partial sponsorship / actual KRW3m received | 2,000,000 | 3,000,000 | 0 | KRW4m of fictional KRW7m commitment remains due 11-20 / separate terms SP4 | Bank receipt REC4 and commitment SP4 / only KRW3m is actual, remainder belongs in forecast | F01 reconciles REC4 / S01 rechecks remaining conditions by 11-17; procurement approval separate |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Transaction ID and actual check time | Funding or cost item and status | Opening actual available balance (KRW) | Actual receipt (KRW) | Actual payment (KRW) | Planned receipts/payments and conditions | Evidence, use restrictions and outstanding checks | Owner, deadline and decision/approval |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Federation Council, New South Wales, Australia · Event budget and finance guidance
The log applies the need to separate actual available cash and payment timing from committed or unknown funding, not just total income and expenditure.
- UK Treasury · The Green Book 2026 · Options appraisal and uncertainty
The log applies the need to separate actual available cash and payment timing from committed or unknown funding, not just total income and expenditure.