Permission, venue approval and change register
Track public procedures and venue approvals independently, including submission, receipt, corrections, conditions and changes.
A procedure-by-procedure record of applicability, owners, deadlines and approval scope
- File formats
- English XLSX · CSV (UTF-8)
- Version
- 2.0
- Editorial review
- 31 Oct 2026
- Use this for
- Start when reviewing the site, activities and forecast audience; revisit after changes.
When to use it
Start when reviewing the site, activities and forecast audience; revisit after changes.
The register does not determine which permissions are legally required. Example deadlines are fictional; check real starting points and cutoffs with the authority or venue.
Start with the guide: Check event permits and venue approvals separatelyFill in the template step by step
When to use it
From the first authority and venue enquiries through change-approval verification.
What to have ready
- Brief covering activities, site, people and setup/load-out
- Written authority and venue procedures, documents and deadline rules
- Submission copies, receipts, approval documents and changed layouts
Give authority and venue procedures separate IDs and check applicability first.
Record the actual submitter, document version, deadline starting point and evidence.
Update each status from documents and actual times, distinguishing receipt from approval.
Check the effect of changes on the existing scope and send the new confirmed conditions to the site team.
Worked example
Fictional example, not an actual event or supplier record
Eight columns · scroll horizontally to view the complete worked example.
| Procedure ID and authority or venue | Activity and applicability | Evidence, confirming person and time | Submitter and document/layout version | Deadline, starting point, time zone and evidence | Submission, receipt, correction and approval status | Conditions, scope and site handover | Change impact, next owner and deadline |
|---|---|---|---|---|---|---|---|
| PA-01 / Local authority A01 | Outdoor programme / notification applicability under review | Brief EV1 sent 11-03; A01 reply pending | Submitter to confirm / draft layout L1 and schedule T1 | Unknown / check calculation and reception hours | Question sent 11-03 10:00 / not a completed filing | Scope unconfirmed / check before finalising work or recruitment terms | P01 obtains applicability and document requirements by 11-05 15:00 |
| PA-02 / Venue V01 | Hall work request / venue procedure confirmed VR1 | V01 reply VR1 at 11-03 14:00 | Tenant P01 / work plan W2 and layout L2 | Fictional VR1 deadline: 11-10 17:00 KST / not a universal legal deadline | Submitted 11-06 11:00 / receipt REC2 / under review | Gate G2 and work hours being reviewed; receipt is not work approval | P02 checks V01 correction requests by 11-08 12:00 |
| PA-03 / Venue V01 | Changed work drawing / reconfirmation needed | AP2 covers L2 only / CH3 requested 11-09 | P02 / changed layout L3 and specialist evidence requested | Change-processing deadline unknown; hold work outside existing scope | Existing AP2 / no revised approval for L3 | Do not apply L2 approval to L3 / site lead R01 notified 11-09 | P02 checks change scope and deadlines with V01 and S01 by 11-10 12:00 |
Blank template preview
This preview shows a few rows. The downloaded file contains 24 prepared rows.
Eight columns · scroll horizontally to view the complete blank worksheet.
| Procedure ID and authority or venue | Activity and applicability | Evidence, confirming person and time | Submitter and document/layout version | Deadline, starting point, time zone and evidence | Submission, receipt, correction and approval status | Conditions, scope and site handover | Change impact, next owner and deadline |
|---|---|---|---|---|---|---|---|
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
| — | — | — | — | — | — | — | — |
Sources used to develop this template
EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.
- Korean Law Information Center · Performance Act, Article 11 · effective 28 August 2026
The record applies the distinction between public procedures and venue work approval and between submission, receipt, approval scope and changes.
- Korean Law Information Center · Enforcement Decree of the Performance Act, Article 9 · effective 28 August 2026
The record applies the distinction between public procedures and venue work approval and between submission, receipt, approval scope and changes.