EVENTODIT.
EDITABLE WORK DOCUMENT

Programme start conditions, checks and decision log

Collect technical, venue and access checks and record the authorised start or hold decision separately.

Programme and space designSetup, rehearsal and final checksEvent-day operations
WHAT THIS TEMPLATE HELPS YOU PREPARE

A record separating individual checks from the programme’s overall start decision

File formats
English XLSX · CSV (UTF-8)
Version
2.0
Editorial review
31 Oct 2026
Use this for
Prepare programme conditions and update at rehearsal, before starting and at session changes.

When to use it

Prepare programme conditions and update at rehearsal, before starting and at session changes.

One passed item or a completed technical test is not overall start approval. Hold unmet essential conditions and prioritise emergency protection if immediate danger arises.

Start with the guide: Set operating conditions and responsibilities before a programme starts

Fill in the template step by step

When to use it

From agreeing prerequisites through owner checks and the final start or hold decision.

What to have ready

  • Programme schedule, venue, prerequisites and delegated decision-maker
  • Final files, live tests and access, venue and safety evidence
  • Action contacts, recheck timing and audience communication plan

  1. Create a row for each programme check with its owner and backup contact.

  2. Record actual findings and evidence and distinguish a repair report from a recheck.

  3. Assign action and recheck owners and deadlines; hold essential unmet conditions.

  4. After all checks are collected, the designated person records start/hold, time and reasons and confirms receipt by the teams.

Worked example

Fictional example, not an actual event or supplier record

Eight columns · scroll horizontally to view the complete worked example.

Programme start conditions, checks and decision log — fictional worked example
Programme ID, place and planned startCheck item, required condition and planCheck owner and backup contactActual check time, result and evidenceUnresolved reason, action owner/deadlineRecheck time, result and verifierFinal start/hold, authority, time and reasonsAudience communication and next-session handover
START-01 / Talk P1, hall H1 /19:00Final video and sound / RUN2 and file V3Technical T01 / backup T02, contacts C118:10 / actual audience-path playback passed TEST1No video/sound issue; other disciplines not yet complete18:12 T01 confirms V3 and pathOverall decision pending / technical pass does not confirm startP01 receives TEST1 at18:15 / access and venue reports pending
START-02 / P1, H1 /19:00Promised captions / essential condition in AC1Audience A01 and captions C01 / backup A0218:20 / no captions on participant screen OBS2Cause unknown / T01 and C01 act, recheck18:40Recheck planned18:40 / recovery unverifiedDesignated P01 records hold at18:22 / essential support incompleteA01 tells show lead at18:23 / prepares audience notice
START-03 / P1, H1 /19:00Caption retest / AC1 and revised path T2A01 and C01 / technical T0118:38 / connection fixed T2, participant position not yet checkedFix report is separate from user-position verification18:40 A01 confirms captions on participant screen PASS3Caption item confirmed only / P01 still collects all checksPASS3 reported to P01 at18:41; recheck if terms or files change
START-04 / P1, H1 /19:00Overall start prerequisites / checklist GO2P01 collects / venue V01, safety S01, access A0118:45 / GO2 evidence covers venue, safety, speaker, access and technical checksNo essential issue currently open / nonessential actions tracked with GO2 owners and datesP01 reconciles TEST1, PASS3, VEN4 and SAFE4 at18:46Start / designated P01 at18:47, evidence GO2 /19:00 show cue remains separateShow, access and technical teams receive18:48 / new session needs new condition check

Blank template preview

This preview shows a few rows. The downloaded file contains 24 prepared rows.

Eight columns · scroll horizontally to view the complete blank worksheet.

Programme start conditions, checks and decision log — blank worksheet
Programme ID, place and planned startCheck item, required condition and planCheck owner and backup contactActual check time, result and evidenceUnresolved reason, action owner/deadlineRecheck time, result and verifierFinal start/hold, authority, time and reasonsAudience communication and next-session handover
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Check your completed template

  • Every essential item has a verifier, time, actual result and evidence.
  • Incomplete actions show owners, deadlines and rechecks.
  • Item passes are separate from the overall decision and its communication.

What to pass to the next person

Operations sends evidence and the start decision to show, venue, technical and audience-support leads. Hand changed conditions and open support/actions to the next session.

Check before using this template

Example lead times are not actual event requirements or common deadlines. The log does not replace qualified venue, safety or access confirmation or the actual show-start cue.

Sources used to develop this template

EVENTODIT created this template using the working methods described in the public sources below. It is not an official form and has not been reviewed or approved by those organisations.