Find out who needs to do what, what to check and how to confirm the work is ready, from planning and marketing to the final review.
Choose one of the 12 preparation stages below to see its guides. The task filter also narrows to the selected stage.
Every guide in this collection is available in Korean and English. 한국어 가이드
108 resources
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Record viewing positions and route sections checked from audience and performer positions, alongside changes and holds on one applicable plan.
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Prepare the next site assessment by connecting each candidate's evidence and outstanding questions to the same experience brief.
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A change version aligning the current forecast, contingency allocations and unallocated balance, and switching conditions
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A business-case outcome whose rationale, uncertainty and holds retain the same meaning for downstream owners
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Hand over a consistent view of absorbable delay and work requiring a new decision.
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Separate each cost into its pre-tax amount, tax and total payment, then compare available cash with planned receipt and payment dates. Record funding that will not be available when due and any outstanding conditions before seeking approval or releasing spending.
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Let the next owner distinguish the selected experience, its evidence and remaining operational conditions.
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Resolve simultaneous assignment conflicts independently of spare seats, and distinguish recruitment limits from total occupancy plans.
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Give teams a common baseline for their work, its endpoint and work not yet promised.
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Record condition criteria, evidence, deadlines and decision validity, and complete delivery and receipt checks for hold instructions and review material.
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Record one request from stakeholder identification through multiple-decision checks, holds, clarification and receipt of the revised plan.
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Turn participants’ requests into conditions that programme, space, technical and information teams can prepare and check.
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Define counting rules before collecting event evidence, then test duplicates and unknowns with fictional records.
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Record the recent experience and blocked action behind an event request, distinguishing accounts, evidence, interpretation and proposed solutions.
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A session or activity is not necessarily ready just because its start time has arrived. Confirm people, space, technology, access and safety with the responsible leads, then record unresolved issues and the start decision.
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Reconcile approved budgets, spending and results, then track sending, receipt, review, corrections and payment separately.
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Projected income can exceed costs while cash is still unavailable when payments fall due. Separate confirmed amounts from conditional costs and compare whether each option can be delivered.
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Do not combine talks, activities, meetings and online or in-person participation by habit. Start with the objective and participant actions, then compare space, staffing and costs.
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General attendees, buyers, speakers and exhibitors attend for different reasons and need different support. Set eligibility and registration routes for each group, then check workable capacity, waiting-list and accessibility arrangements.
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Before asking suppliers for proposals, agree on the event purpose, the work to be commissioned and the pricing basis. Aligning requirements with evaluation questions makes it easier to identify gaps when comparing responses.
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Do not choose a venue on floor area and base rental alone. Compare use hours, surrounding restrictions, extra charges, provisional holds and contract terms consistently.
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Describe the event and location, then check authority notifications or permits and the venue operator’s work approvals separately. Record receipt, approval and conditions to recheck after changes.
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Registrations, people present on site and venue capacity figures for different layouts are not the same measure. Compare evidence-based scenarios and confirm the actual operating conditions.
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Build an event master schedule covering preparation, setup, live operations and closeout. Record task owners, prerequisites and reply deadlines, using the fictional example and schedule log.
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The event’s closing time may differ from the time dismantling can start. Confirm that visitors have left the relevant zone and that venue and work conditions are met, then record where each supplier’s items are handed over.
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Audience movement continues after the programme ends. Check exits and onward transport in advance, and agree how area reports and the handover to dismantling will work.
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From build-up through departure and dismantling, identify risks to people and the site and agree who observes, reports and responds. Protect people promptly in an emergency and confirm the conditions before restarting.
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Separate confirmed conditions from assumptions and agree who decides each event change.
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Define participant outcomes, audiences and evidence before collecting event data.
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Clarify the request and underlying problem, then compare business as usual with feasible alternatives.
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Check event times, booking details and publication status on a venue profile.
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Record the audience reference position, meter location, correction and action during the performance.
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Distinguish the offered discount from early access and check the ticket sale and completion conditions.
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Check sponsorship disclosure separately from the eligibility of embedded material, then hand confirmed files and the cue sheet to production.
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Report separately the clicks, orders, tickets and admissions that the team can actually verify.
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Publicity staff maintain approved session information; production and reviewers compare it with the visible page and search data.
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Set placement-specific UTM links for event poster QR codes, scan a printed proof and verify the final page and received analytics values. Record QR traffic separately from bookings and advertising effects.
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Check account support, then assign enquiry, booking and admission responsibilities and a consistent observation period.
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Check exhibitor-appointed contractor registration and insurance document requirements for an overseas exhibition.
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Confirm the power window needed during build-up, the open period and breakdown.
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Test the remote interpreter’s image and two-way communication from the participant position.
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Compare captions in a prerecorded video with the source audio and final playback.
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Separate rehearsal cleanup from live-event participant reporting and confirm the session to use.
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Review externally shareable content separately from editable cells in an operations sheet.
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Confirm the current custodian, release decision and actual collection result for each item.
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A lighting patch record comparing fixture modes, console personalities and occupied DMX ranges
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Compare arrival, departure and return condition against earlier reports, distinguishing changes, unexamined areas and next actions.
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Verify keyboard selection, error correction and retention of valid registration information.
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Separate the visual haze result from venue permission and the state of fire detection.
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Distinguish paper registration coverage, permission for a non-author proxy and actual session delivery when a presenter changes.
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Separate the prepared scene, current live scene and audio, then verify the transition.
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Separate venue authority, the official lifting job and truck admission.
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Create name badges in desktop Word from an Excel list, reconcile every approved recipient and test the label alignment before printing. Follow the checks for menus, label stock and all merged records.
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Verify specialist toilet equipment, access arrangements and visitor-supplied items.
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Accept live interpretation separately from recorded language files and finished deliverables.
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Define the capability evidence and test scope required for a video-equipment substitution.
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Distinguish reservation cutoff from contractual room commitment, reduction and cancellation terms.
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Separate working supplies from empty cases and plan dismantling around storage and return conditions.
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Separate measured, estimated and event-attributed waste quantities and their treatment evidence.
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The technician types needed new characters on the final PC and checks fonts and wrapping.
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The programme owner compares the event reference with the date/time shown in the speaker’s calendar.
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The contractor confirms permitted materials and responsibility for removal, cleaning and return.
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The designer checks the finished edge, extended artwork and delivery PDF against printer requirements.
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Keep information at the serving point consistent with changed ingredients and preparation conditions.
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Explain sales, refunds, fees, payouts and retained balances, including funds still to be received.
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Specify each session’s interpreting routes before accepting equipment and staffing costs.
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Freight can remain at the venue after transport is booked and release paperwork submitted. Check packing, document acceptance, carrier check-in and physical collection separately, and assign follow-up for anything left behind.
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Bulk changes in Adobe Bridge can overwrite existing photographer credits or usage terms. Keep originals, select only the fields that should share a value and compare the result on working copies first.
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Incorporation, listing, a company name change and a brand launch are different events. Confirm what each date means with the company and use the same account in the film, host script and displays.
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A company’s record on a large event does not prove the proposed team’s experience or availability. Check the PM’s actual responsibilities, availability for this event and the agreed conditions for replacement.
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A team schedule can be clear while an individual’s next sport or support role still clashes. Record when each person must report and when they may leave, then check the time needed to move and prepare.
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Participants are still working if they must upload photographs, submit outputs or move to another floor. Schedule those tasks separately and show the interval in which no further task is required.
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A stage manager’s request to hold service does not mean the banquet team has stopped. Put the affected work and area, the person confirming the hold and the signal to resume into the award cues.
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Check the supply route and inspection results before visitors use a drinking-water point. Agree who receives fault reports and who can close or reopen it.
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A quotation does not authorise a contractor to suspend equipment from the ceiling. Confirm organiser permission, loads at each suspension point and who the venue allows to carry out the work.
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An ATA carnet supports temporary import of goods that will leave the country again. Separate returning equipment from giveaways and consumables, then confirm the customs treatment before packing.
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A speaker’s consent to recording does not automatically cover photographs or music in the slides. Check permission separately for livestreaming, on-demand video and promotional clips.
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Explain each volunteer’s task and the situations they must refer to a supervisor. Practise directions and calls at the post, then confirm break cover and handover arrangements.
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Visitors who unsubscribe from marketing may still need their booking information. Define each message’s purpose and recipient list, then test what an unsubscribe changes using a test account.
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Cancelling an event or invalidating a ticket does not prove that the buyer has received a refund. Check results by payment method and assign someone to resolve failed orders.
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A last-minute slide change can leave interpreters working with different figures or terminology. Send the same revision to the playback and interpreting teams and confirm that both received it.
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Explain access routes, sightlines and available support when selling accessible seats. Confirm the visitor and companion’s seats, then tell the arrival team what support has been agreed.
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Adding rated power does not establish which equipment a circuit can safely serve. Give the electrical lead the supplier lists and venue supply conditions, then confirm what may be connected and used.
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Compare each promised logo placement, banner or pass with evidence of what was delivered. Tell the sponsor which commitments are complete, which lack evidence and which remain unfulfilled.
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Hearing the remote speaker in the room does not prove that online viewers or the speaker hear correctly. Use the event accounts and equipment to listen from all three positions, including during overlapping speech.
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Staff who find a child should protect them and report the situation, while event control tracks who is caring for them. Follow the agreed verification process and police directions before handing the child to a claimed guardian.
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The final guarantee commits the organiser under the catering contract; it is not simply an attendance forecast. Check demand for each meal, the reduction deadline and extra-order terms before confirming it.
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An unclear requirement can change labour costs or equipment standby charges. Ask a specific question through the tender’s stated route, then apply the official answer to both the proposal and price schedule.
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Clear audio for the captioner does not guarantee readable captions in the room or online. During rehearsal, follow the same spoken passage from audio input through caption production to each audience screen.
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This year’s attendance and last year’s may not be comparable if the method changed. Establish who was counted or surveyed, when and how, and what is missing before interpreting the result.
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Track the tail of the queue and people spilling out to its sides, not just admissions processed. Agree where staff report a growing queue and who acts before it reaches vehicle or emergency routes.
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Separate picture, sound and lighting checks do not test the response to a fault during the show. Rehearse who calls the fault and who switches to backup equipment or holds the programme.
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Installation start times alone can hide clashes between vehicles and equipment at the loading bay. Combine arrival, unloading, movement, installation and departure times, then resolve clashes in shared areas.
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Before reviewing proposals, identify the notice’s evaluation criteria and the evidence needed. Record where each bidder answered and leave missing information visible rather than filling it in by assumption.
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An event budget contains both committed costs and amounts that depend on decisions still to be made. Mark the difference and update the forecast whenever those conditions change.
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Matching channel numbers do not prove that staff can reach the person they need. Assign a respondent for each task, then test calls and replies from the actual work locations.
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If a supplier’s bill has increased, establish what changed and who approved it. Compare delivery records with the charge, then record changes needed in the next brief as separate debrief actions.
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The day’s entry total cannot show which area is crowded now. Event control should compare entry and exit counts with observations from the same period and identify any gaps in the count.
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Changing a video’s length or a performer’s order can affect sound, lighting and standby calls. Ask the affected teams to check, rehearse the transitions around the revised scene, then distribute the approved cue sheet.
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“Equipment installation included” does not assign unloading, power connections, operation or removal. Name the contractor for each task and what they must hand to the next team to expose gaps and duplicate orders.
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A promise of “smooth operations” does not tell the client what will be delivered or checked. For each requested task, identify the proposal response, output and person responsible for checking it.
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Match equipment, staffing, working hours, tax and transport before comparing event supplier quotes. Ask suppliers to confirm omitted or separately priced costs before ranking totals.
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Play delivered video on the event PC and check the audience screens and speakers. Test from the start cue through the final screen change, then identify the file approved for playback.
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A venue move changes how visitors arrive, queue and travel between programmes. Check those conditions at the new site and update the plan, running order, visitor information and supplier orders together.
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A regional wind-warning threshold does not tell you whether a stage or tent can stay in use. Agree operating limits with those responsible for the installation and name who monitors, reports, stops and restarts the event.
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Check the route equipment will actually travel and the routes visitors will use. Mark questions for the facilities and technical teams on the plan and assign a person and deadline to resolve each one.
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Screen size and brightness alone cannot decide between LED and projection. Give the video team the real presentation and seating plan, then check that essential information is readable from the front, rear and sides.
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Microphone demand depends on who speaks at the same time, not just the total speaker list. Decide who keeps a microphone and who shares one, then include handover time and on-site sound support in the quote.
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